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COVID-19 Update

Effective March 23, 2020limited services are available due to COVID-19.


About the County Recorder's Office

As County Recorder, the Clerk of the Circuit Court and Comptroller accepts documents which are numbered and placed in the Official Records of the County. Upon payment of statutory fees, the Clerk and Comptroller will record a variety of instruments such as deeds, leases, bills of sale, agreements, mortgages, judgments, claims of lien, satisfactions, certificates of discharge from military service, and any other instruments, required or authorized to be recorded by law.

Recording

The recorder collects statutory document tax and other filing fees for recorded and e-recorded filings on behalf of the State of Florida. Click on the links below for more information about recording a document in the Official Records.

E-Recording

e-Recording is the process of submitting, receiving, and processing documents via the Internet through a third-party vendor. Documents that have traditionally been delivered or mailed to the Recorder's office by runner, express mail, or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Deeds, Mortgages, Assignments of Mortgages, and Satisfactions of Mortgages. Learn more about e-Recording including guidelines, providers, and payment options.

Declaration of Domicile

A Declaration of Domicile is a sworn statement that you are a bona fide resident and maintain a place of abode in Sarasota County.

Notice of Commencement

COVID-19 Update for Notices of Commencement:

Those in need of a building permit who want to record a Notice of Commencement, please inquire how to electronically file, or mail your Notice to the Clerk and Comptroller, attention Recording Office.

The Recording Office will send your certified copy to the building department via electronic means to eliminate any additional delay. If you prefer to have your certified copy mailed to you, please advise at the time you are sending your recordable document to the office.

A Notice of Commencement is a notarized statement filed with the Clerk and Comptroller, authorizing and detailing work to be performed, the location's legal description, and name and address of individual requesting work.

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