For up-to-date information about the Clerk and Comptroller's response to COVID-19, visit our COVID-19 Information page.
About the County Recorder's Office
As County Recorder, the Clerk of the Circuit Court and Comptroller accepts documents which are numbered and placed in the Official Records of the County. Upon payment of statutory fees, the Clerk and Comptroller will record a variety of instruments such as deeds, leases, bills of sale, agreements, mortgages, judgments, claims of lien, satisfactions, certificates of discharge from military service, and any other instruments, required or authorized to be recorded by law.
The recorder collects statutory document tax and other filing fees for recorded and e-recorded filings on behalf of the State of Florida. Click on the links below for more information about recording a document in the Official Records.
e-Recording is the process of submitting, receiving, and processing documents via the Internet through a third-party vendor. Documents that have traditionally been delivered or mailed to the Recorder's office by runner, express mail, or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Deeds, Mortgages, Assignments of Mortgages, and Satisfactions of Mortgages. Learn more about e-Recording including guidelines, providers, and payment options.
Notice of Commencement (NOC)
In response to COVID-19, the Clerk and Comptroller is offering the following services for Notices of Commencement. Please review the process below.
Submitting Your Notice of Commencement for Recording
Those in need of a building permit who want to record a Notice of Commencement, your options are as follows:
- Electronically file your Notice of Commencement - Pay by credit card
- Mail your Notice of Commencement - Pay by check
Sarasota County Clerk and Comptroller
Attn: Recording Office
P.O. Box 3079
Sarasota, FL 34230-3079
- Notice of Commencements cannot be accepted by email.
Fees to Record a Notice of Commencement
- The fee to record a Notice of Commencement is determined by the number of pages in the document, and the number of names on the document.
- Checks should be made payable to: Sarasota County Clerk and Comptroller
|NOTICE OF COMMENCEMENT||FEE|
|Recording a one-page Notice of Commencement||$10.00|
|Recording a two-page Notice of Commencement||$18.50|
|Indexing the first four (4) names on Notice of Commencement||Included|
|Indexing each additional name, after the first four names||$1.00 per additional name|
View the complete Recording fee schedule.
Verifying Recorded Notice of Commencement
To see whether your Notice of Commencement has been recorded, search the Sarasota County Official Records by name. Allow 1-2 business days for processing.
- Sent to the Building Department - The Recording Office will send a certified copy of your NOC to the appropriate building department, via electronic means, within 1-2 business days to eliminate any additional delay.
- Returned to You - Your original Notice of Commencement, and a certified copy, will also be mailed to you after recording.
If you prefer to have your certified copy mailed to you, please advise at the time you are sending your recordable document to the office.
About Notice of Commencement
A Notice of Commencement (NOC) is a notarized statement filed with the Clerk and Comptroller, authorizing and detailing work to be performed, the location's legal description, and name and address of individual requesting work.
- Check first with your city or town for instructions on filing your Notice of Commencement (NOC).
- Forms can be obtained online or from office supply stores that carry legal forms.
- The Notice of Commencement must be signed by the owner and no one else is authorized to sign in his stead.
- A certified copy of the Notice of Commencement is required to be posted on the job site.
- View fees to record a Notice of Commencement
Declaration of Domicile
A Declaration of Domicile is a sworn statement that you are a bona fide resident and maintain a place of abode in Sarasota County.