How to Record a Document Electronically (eRecording)
Submitting a document for e-recording, using a registered eRecording provider, is the fastest recording option. Electronic recording submissions must comply with eRecording Guidelines(PDF, 55KB).
eRecording is suitable for documents executed:
- Traditionally, with paper, pen, and ink
- Electronically, including those executed with:
- Electronic document-execution software
- Remote Online Notarization
- Electronic Certification
The eRecording Process
- Scan the original document if executed in paper format.
- Upload the scanned or electronically-executed document and associated data using the eRecording Provider’s system.
- Receive an electronic copy, with the recording stamp, after your document is accepted for recording.
How eRecording Benefits YOU
- Original documents never leave your possession
- Documents can be tracked through the process, from submission to acceptance
- Access to a copy of your document, with the recording stamp, after recording
- Saves time, eliminates costs for postage, courier, and driving
What types of documents cannot be submitted through eRecording?
The following documents must be presented in paper format (via mail or in person) to be recorded. They cannot be electronically executed or recorded.
- Plat map (subdivision, condominium, road, flood, etc.)
- Notice of Contest of Lien
- Notice of Homestead
- Notice of Interest
How do I know if I have an original document eligible for eRecording?
An original or certified copy is required for recording. Whether you are presenting a document in paper or electronic format, you can determine if the document is original or certified primarily by the manner of execution by the last signing party.
For documents requiring acknowledgment by a Notary Public or other official, the execution method used by the Notary often dictates the original format of a document.
e-Recording Vendors and Consultants