Preparing a Document for Recording

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Since changes cannot be made once the instrument has been recorded, please check the following:

  1. 3" by 3" blank space in upper right corner of the first page
  2. 1" by 3" blank space on each subsequent page
  3. Legible, black print or typing for best reproduction by microfilm or photographing
  4. Date the body of the instrument
  5. Grantee's mailing address, if transfer of interest is real estate. (Example: Deeds, Agreements and Contracts for Deeds) 
  6. Affix the name and address of person to whom instrument is to be returned on the front of the instrument
  7. On instruments by which the title to real estate or any interest therein or lien thereon is conveyed, created, encumbered, assigned or otherwise disposed of, the name and address of the person who prepared the instrument must be printed, typewritten or stamped on the face of the instrument in a legible manner  (Instruments executed or acknowledged outside of the State, or before January 1, 1968, are exempt.) 
  8. Description of real or personal property, if any
  9. Signature(s) should agree with name(s) in the body of the instrument and should be legible and correctly spelled 
  10. Signature(s) to be attested by two witnesses (transfer of any property)
  11. Acknowledgment of person(s) executing the instrument
  12. Notary public seal and expiration date (For out-of-state notary - if the acknowledgment or proof is made before a notary public who does not affix a seal, it shall be sufficient for the notary public to type, print or write by hand on the instrument, "I am a notary public of the State of _______ and my commission expires on ________________(date).") 
  13. Corporate seal, if applicable